Receptionist / Administrative Assistant

About the Role

Fairfax Title is a title insurance and closing services company based in Preston Center, Dallas. We're a small, close-knit team that takes our work seriously — and we're looking for a sharp, dependable person to be the first face clients see and the organizational backbone of our office.

This role touches a little bit of everything: front desk, admin support, document prep, shipping, and keeping the office running smoothly day to day.

What You'll Do

• Greet clients and visitors and manage incoming calls with professionalism and warmth

• Handle outgoing mail, overnight shipping, and courier coordination

• Assist with preparation of title documents, closing packages, and other transaction-related paperwork

• Manage office supplies — tracking inventory, placing orders, and keeping things stocked

• Support the team with general administrative tasks, filing, scanning, and data entry

• Help coordinate scheduling and maintain organized digital and physical files

• Assist with special projects and event planning as needed

What We're Looking For

• 1–2 years of administrative, receptionist, or office support experience

• Strong organizational skills and attention to detail — in this industry, accuracy matters

• Professional, polished communication — both in person and in writing

• Comfortable with Microsoft Office and Google Workspace

• Ability to manage multiple tasks in a fast-paced environment without dropping the ball

• Prior experience in title, real estate, legal, or financial services is a plus, but not required

What We Offer

• Competitive salary

• A collaborative, professional work environment

• Opportunity to grow your knowledge of the title and real estate industry

• Benefit package including health insurance, dental, vision, and paid time off